To confirm the safe arrival of our students, an automated telephone Child Attendance messaging system is used. The telephone software generates a report at approximately 9:45 a.m. each morning. Any student who has not been indicated in the attendance system as being present prior to 9:45 a.m. will be included in the report. The system will automatically call the parents of students who are on the report. Please Note: A student must physically be present in order for the attendance to be noted. Calling to indicate a student will be late will not prevent the system from calling if the student has not arrived prior to 9:45 a.m. We cannot change an attendance record until a student is physically in the building. When a student arrives after the 9:45 a.m. threshold, the student’s parent will still receive a voice mail indicating the student is absent, but the Attendance Secretary will make the change in the attendance system to indicate the late arrival. It is no longer necessary for parents to call the office or the attendance hotline to indicate a student will be absent. Please remember that a written or e-mailed absence excuse must be received in the office within three days of the absence. Please Note: Parents have three days to submit a written or e-mailed (firstname.lastname@example.org) absence excuse. The Attendance Secretary has three days after that to enter the excused absence into the system. Please give the Attendance Secretary up to three days after submitting your absence note to change the attendance information.
The Pennsylvania Department of Education recognizes a limited number of reasons as legal excuses for missing school. When returning to school from being absent, submit a written excuse to the main office. Excuses must be submitted within three days of returning to school or the absence must be classified as illegal. Excuse notes may be handwritten or emailed to the office. The excuse must include: student’s name, homeroom teacher’s name, date(s) of absence, and reason for absence. The parent or legal guardian must sign the excuse.
In the event that an absence is determined unexcused, it is permanently recorded in the student’s file as illegal. By law, three illegal absences subject parents to a notice by certified mail of a potential financial penalty as determined by local courts. Our District Home and School Visitor coordinates attendance matters with District Court 15-2-06 in Downingtown.